Macromedia Contribute Quick Guide – Metadata

Metadata is simply the definitional information about your webpage (title, date published, data type, etc), and is very important as it embeds the page into your website and server system, and provide keywords and information for search engines to locate your site with.

Before you publish a webpage in Contribute, ensure the metadata has been updated:

• To amend this metadata go to the top toolbar and select ‘Format’. Then scan down and select VOA Metadata – a shortcut on the keyboard is Ctrl+Alt+K.
• This will then bring up a dialogue box that will ask you for information about your page. This is a sample from an internal Intranet network version of Macromedia:

• The original title you set up when you created this page (such as yearmonthdate-title) is known in this dialogue box as the identifier, so you need to copy and paste that from the title box and into the identifier box below. Now in the title box type in the title you would wish to appear on link to the article, i.e. Catalogue, Product Information, Contact Us etc…
• Now you need to write a brief explanation of the article in the summary box – just one or two lines will do.
• In the ‘type’ box select ‘Article’.
• In the ‘Language’ box select ‘English’.
• If you are using an Intranet version of this program, you may be asked to select the ‘Importance’ of your webpage – this would usually be ‘Normal’ unless advised otherwise.
• In ‘Country’ select the relevant option such as ‘England and Wales’.
• In ‘Date Created’ type today’s date.
• In ‘Date to go live’ type the date of publishing.
• ‘Date to review’ should come up automatically but if not select a date either 6 months or a year in the future – however long you feel you would like the article to run before changes are made.
• Leave the ‘modified’ section unchecked.
• In ‘Delete at review date’ only check if you want the article deleted at the review date without notification.
• ‘Category’ is for Intranet programs, and here you can select options as necessary such as ‘Staff News’ or ‘Head Office Announcement’ etc.
• In Keywords select the description that best fits your article such as ‘Communicating’ or ‘News’.

What appears in the Metadata box will depend on what version of Contribute you use, but in most cases of shared systems, you will be asked to identify yourself as the author/publisher at some stage.

Once you have completed the metadata, click on ‘OK’ to save the information.

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